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Bulk TIN Matching  

TIN matching allows a payer to submit a TIN/Name combination to be matched against IRS records. You can accomplish this interactively and receive an instant response for up to 25 TIN/Name combinations at a time or with Bulk TIN Matching, you can submit an electronic file of as many as 5,000 TIN/Name combinations and receive matching results by email within 24 hours. Both programs will:

  • Match the payee with W-9 name and TIN with IRS records;
  • Decrease backup withholding and penalty notices;
  • Reduce the error rate in TIN validation.

Bulk TIN Matching Feature will save you time & money! According to the IRS, there are approximately two million payees that have incorrect or missing TINs. The IRS sent 50,000-65,000 proposed penalty notices last year. The IRS penalty is $50.00 per mismatch!! Avoid IRS penalties by processing your Bulk TIN Matching with our Service Bureau. Pricing is $74 per Bulk TIN upload file, for up to 5,000 TIN/Name combinations.

You can order the TIN matching solution here:

  Order Version Cost  
TIN Matching for up to 5,000 TIN/Name combinations $74


The cost is nonrefundable. Please call (480) 460-9311 for pricing if you have over 100,000 records.

Matching Indicator

Within 24 hours, our Service Bureau will process your data and email your results in a password protected file, in the form of an Excel spreadsheet, with detailed and highlighted descriptions of errors.

The IRS displays one of the following "Match Indicator" codes next to the TIN and name combination:

0 = TIN and Name combination matches IRS records.
1 = TIN was missing or TIN not 9-digit numeric .
2 = TIN entered is not currently issued.
3 = TIN and Name combination does not match IRS records.
4 = Invalid TIN Matching request.
5 = Duplicate TIN Matching request.
6 = TIN and Name combination matches IRS SSN records.
7 = TIN and Name combination matches IRS EIN records.
8 = TIN and Name combination matches IRS SSN and EIN records.

Using the TIN Matching system allows you to verify the accuracy of taxpayer TIN and name information prior to submitting information to IRS. Internal Revenue Code 6724 provides any penalties under Section 6721 may be waived if the filer shows the failure to file a correct TIN on an information return was due to reasonable cause and not willful neglect. Filers may prove due diligence and receive a waiver from proposed penalties if they prove the TIN and name combination they submitted matched IRS records. Providing a copy of the Print Screen of your Interactive Results will be considered proof of due diligence.

Please send an e-mail to info@efileclaims.com with any feedback or comments about any of our products or services.

Bulk TIN Matching

Submit a TIN/Name combination to be matched against IRS records.

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